Authorised
Absence

Any type of leave that is, or will be approved
(e.g. bank holidays, College closure days, holiday, sick, emergency, maternity, family, time
off in lieu etc).

Time record completion before or after a period of Authorised
Absence?

If you
have booked leave, you have the choice of whether to pre-record and submit
timesheets that cover the leave period, or, to wait until you return before
submitting them.  It is entirely up
to you.

If you have been on any other kind of unexpected absence
(e.g. a period of sick leave etc), the system will allow you submit backdated
timesheets to cover for that period when you return (e.g. record the period of
sick leave as authorised absence).

As with
holidays, bank holidays and College closure days, you need to record your
standard daily contractual hours (for most full time employees this is 7 or
7.5) for each day of Authorised Absence that is recorded.

Prolonged Authorised Absence from Work?

If you are due to go on any prolonged leave of authorised
absence – talk to you Line Manager.
They can contact the TimeSMART administration team to discuss the best
way of getting any timesheet reminder emails suspended for the anticipated
absence period.